Job Description:
- Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches.
- Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment.
- Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails.
- Responsible for the office notice boards, positing of information, clearing old information, proper arrangement.
- Ensure that all administrative daily usage forms are readily available for staff use in the main office compound.
- Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
- Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist.
- Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days.
- Assisting in maintaining personnel files. Ensure all relevant documents are filed for Gardiz office.
- Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul.
- Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house.
Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.
Job Requirements:
- At least 2 years of experience in Personnel Management
- Excellent English and Dari/Pashtu
- Must have computer skills.
- 2-3 years’ experience in working with international NGOs will be an advantage.
- Good organizational and reporting skill
- Ability to work under pressure.
- Prior experience working in a multi-cultural environment is an added advantage.
- University graduate in BBA or DBA holders or relevant.
- Good level of literacy and numeracy, computer literate is an asset.
- Good level of literacy and numeracy, computer literate is an asset.
Self-motivated, possessing persuasion skills, ability to maintain relationship and able to work on own initiative.
Submission Guideline:
For IRC- Afghanistan Internal Candidates:
(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)
(However, 1 year is proposed based on the approved policy but we encourage IRCA employees to remain up to 6 months and above to be given chance to compete for an opportunity in the organization)
Note: applicants who recently applied and interviewed for the above mentioned role, will not be consider again.
All qualified candidates are requested to open the given link and follow the instructions:
https://rescue.csod.com/ux/ats/careersite/1/home/requisition/42758?c=rescue
applications received without a given link and/or online system will be disqualified and removed from the entire process.
Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.
